Meeting Maker Procedures


Browse NETS topics: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z	Search NETS:

Meeting Maker Procedures

Get Email Set Up
- Select Preferences from the View Menu
- Select General
- In the Local SMTP host type: mail.scd.ucar.edu
- In the E-Mail address type your email address.
  - For example: belinda@ucar.edu
Create a nets contact
- Select Contact List from the Edit menu
- Push the Create button
- Type nets in the first name box
- Type nets@ucar.edu in the E-mail box
- You can leave all other boxes blank
To propose a meeting:
- From the File menu, select Propose Meeting. The Meeting Proposal window appears.
- In the Title field, enter a title and location for the meeting.
- Click the Guests tab. The Guests tab opens. The left pane shows lists of possible guests, and the right pane shows the guests currently invited to your meeting.
- In the left pane, select Public Directory from the dropdown menu and double click All Users. A list of all available users appears. You can also search for guests.
- Select a guest and click Required, CC, or BCC. The guest you selected appears in the Guest list as a required guest.
- Select any additional desired guests and click Required, CC, or BCC. The guests you selected appear in the Guest list.
- Click the Schedule tab. The Schedule tab opens. Times when you or your guests are busy appear in red on the left edge of the left pane. A black rectangle in the left pane represents the meeting time.
- Resize the meeting rectangle to the desired duration and drag it to a time when you and your guests are free. The Duration and Time listed alter to match your changes.
- Click Send Proposal.
  The meeting appears on your calendar, and meetingmaker sends the meeting proposal to your guests.
  When your guests receive the meeting proposal, they can accept or decline it. You can look at the details and current status of your meeting proposals in the Proposals Window.
  You can now update, reschedule, or cancel the meeting. You can also add a resource or location, or make the meeting a recurring meeting. To Propose a Meeting and Invite Guests
To create a banner:
- In the Daily Calendar, click and drag a rectangle in the gray Banner Area below the desired date header. The New Banner window opens.
- Enter a title and any additional information for the banner.
- Click Create Banner. The banner appears in the Banner Area of your Daily Calendar.
- You can also set dates, private, etc.
- You can open from the file menu as well.
To update a banner:
- In the Daily Calendar, double click the banner you want to modify. The Banner Information window opens.
- Make the desired changes.
- Click Update. Meetingmaker alters the banner to reflect the changes you made.
To set a reminder:
- In the Daily Calendar, double click the event for which you want to set a reminder. The event window opens.
- Click the Options tab. The Options tab opens.
- Select the desired reminder options. You can set an event reminder to a specified number of days, hours, or minutes before the event time. If you do not want to receive a reminder for an event, you can set the reminder time to Never.
- Click Update. The event window closes, and meetingmaker updates the reminder information.
To add a label to an event:
- In the Daily Calendar, click the event you wish to label. The event becomes highlighted.
- From the Label menu, select the desired label. Meetingmaker labels the event with the label you selected.
To mark a banner or activity as Private.
- To mark an event as Private, check the Private box on the Options tab of the event information window.
- Proxies cannot see the title or details of any event marked Private. Normally, proxies can view all details of events on your meetingmaker calendar. If you mark an event as Private, the event appears to your proxies with the title "Private" and a key icon. You can only Mark activities and banners that have no one else invited as private.
To create a to-do item:
- From the View menu, select To-Do List. The To-do List window appears.
- In the To-do List, click New. The To-do Item window appears.
- Enter a title and any additional information for the To-do item.
- Click Create. The new To-do item appears in the To-do list.
To update a to-do item:
- In the To-do List, double click the item you wish to modify. The To-do Item window opens.
- Make the desired changes, then click Update. Meetingmaker updates the to-do item with the new information. You can also add participants to a to-do when you update it.
Proxy - Specifics of:
- netsadmn (NETS Admin) -- use this to schedule general NETS meetings so anyone can modify in NETS
  - From the Proxy menu, select More Proxies. The More Proxies window appears.
  - In the window, select NETS Admin.
  - Meetings and activities in this domain can be created using the previously indicated instructions.
- netschange (Network Change)
  - From the Proxy menu, select More Proxies. The More Proxies window appears.
  - In the window, select Network Change.
  - To create a network change, propose a meeting and invite the guests pertaining to the network change using the procedures described above.
- scd room 40 (SCD Conf Room ML-40(R))
  - To reserve the SCD Conference Room ML-40 for a meeting or activity select Invite Guests, during your session scheduling a meeting.
  - In the Invite Guests window pull down the scroll tab in the top left corner. Select Locations.
  - In the window for Locations select SCD Conf Room ML-40 as an invited guest.
  - SCD Conf Room ML-40 cannot be overbooked so the meeting invitation will not be complete if the room is booked.
    - you can view who has the room booked by proxying to SCD Conf Room ML- 40(R).

Address comments or questions about this Web page to the Network Engineering & Telecommunications Section (NETS) at nets-www@ncar.ucar.edu. The NETS is part of the Computational & Information Systems Laboratory (CISL) of the National Center for Atmospheric Research (NCAR), which is sponsored by the National Science Foundation (NSF) and managed by the University Corporation for Atmospheric Research (UCAR). This website follows the UCAR General Privacy Policy and the NCAR/UCAR/UCP Terms of Use.